Project Management



About

In life, for the most part, we get what we pay for. There is no exception to this rule when it comes to hiring an experienced Construction Project Management Company.

Writing Scopes of Work, Properly Bidding the Job out to reputable and experienced contractors, Negotiating Contracts, Establishing proper Schedules of Values, Making Realistic & achievable Project Schedules, Controlling the Progress on a daily basis,  Inspecting & Controlling the Quality of the Work, Paying Contractors the right amount (not too much and not too little), Avoiding Contractual Disputes, Punching Out the Work, Closing Out the Contract and Securing on-going warranties is a task that any rookie or experienced project manager can do. However, the difference between the two of them (rookie v. experienced) can cost an owner far more than the difference in actual cost of hiring a rookie v. an experience Construction Manager.

To put in numbers (and perspective), a job that initially is supposed to cost $750,000 and supposed to be completed in 1 year, could end up costing $1.5 Million and lasting 24 months. Hiring a rookie construction manager would cost you +/- $100 per hour for 3 hours per day, on average. On the other hand, hiring an experience construction manager would cost you +/- $200 per hour for the same 3 hours per day on average.

A Rookie Manager would end up costing the building $1,500 per week for 104 weeks or $156,000 with a potential cost overrun of $750,000 and a year of delay.

An Experience Manager would end up costing $3,000 per week for 52 weeks or $156,000 and would save as much as $750,000 plus a whole extra year of aggravation.

The question is which one is cheaper? At first an owner, who is not in construction, would think that the $100/Hour Construction Manager is a much better deal; but is it really??

At CFP we understand that small fires, unless they are extinguished quickly, can grow to be big uncontrollable fires. We aim to complete every job on time, within budget and without disputes among the owner and contractor. That’s how we make our living and our reputation precedes us. Unlike other companies, we have a vested interested in making sure the work goes smoothly. If you are reading this, most likely, our group is already working for you, as your building manager. You once trusted us to professionally manage your building, we ask that you trust us once more to professionally manage your job. We are here to work for you and give you the peace of mind and tranquility that you deserve!

Luis D’Agostino
Managing Director

Project Management Services

A One-Stop-Shop

  • Provide The Scope of Work
  • Provide The Bid Specifications
  • Deliver The Bids To The Owner/Board of Directors
  • Manage The Project To Ensure Timing & Costs are not exceeded and to comply with the Owner(s) time frames and budgets

Ensuring all vendors are pre-qualified with

  • Appropriate licenses
  • Certificate of General/Professional Liability/ E & O with $1.0 million per occurrence & $2.0 million aggregate
  • Certificate of Workers Comp (no exemptions) with minimum $500,000 coverage

Consulting Florida Projects LLC (“CFP”) comprises a skilled group of Independent Specialists, who will draft the Scope of Work, Write the Requests for Proposals, Bid and Manage Your Project to Completion.

Operating Procedure

CFP Standard Operating Procedure

  1.  1. Contractors initial contact is with Community Association Manager (“CAM”) by American Management Group
  2.  2. CAM completes a Project Initiation Form and submits to Project Manager, Managing Director of Consulting Florida Projects, LLC (“CFP”).
  3. 3. Onsite meeting with Community Association Manager, CFP’s assigned Project Manager and Client. Project managers have: Engineering- Civil, Structural & MEP (Mechanical, Electrical & Plumbing) , General Contractors, Roofing Contractors, Architectural and Design backgrounds. Scope of Work is developed and RFP with Bid Specs prepared.
  4. 4. Client is now in the hands of CFP
  5. 5. CFP coordinates with Vendors / Labor / Material / Etc.
  6. 6. CFP sends Scope of Work to team for Quantification and Pricing; and coordinates bid process.
  7. 7. RFP with Bid Specifications are sent to Client for review and approval.
  8. 8. Once approved, bid packages are sent out to pre-qualified vendors (goal is to obtain at least three (3) bids.
  9. 9. Bids are received by CFP and a review of bids is done and a Comparative Summary is provided.
  10. 10. Bid Package is supplied to the Client to include: Recommendation by CFP, Comparative Summary with 2 – 3 bids to compare apples to apples, the RFP with Scope of Work, Actual Bids from Vendors
  11. 11. Client makes a selection. If desired, a meeting is scheduled with CFP to review bids.

Construction Management Phase

  1. 1. Review scope of work with CFP Team. Plan a schedule of tasks with initiation, follow up meetings and completion dates.
  2. 2. Review procedures for mobilization of workers and staging of materials. Coordinate parking issues, safety issues (OSHA), time of arrival and departure.
  3. 3. Schedule construction meetings either weekly or bi-weekly depending on the flow of work. Provide written reports to all parties of issues discussed during those meetings.
  4. 4. Review advance of work in relation to established schedule of tasks to see if the contractor or contractors are on schedule and on budget.
  5. 5. Review budget periodically to include any change orders or changes to the scope of work. All changes must come through CFP to ensure compliance with original contract. There should be no communication with any vendors and the Client or Manager; CFP is the liaison for the Manager and the Client.
  6. 6. Provide bi-weekly reports in coordination with the CFP Team. These reports are vital for a smooth development of the work and to keep the association informed.
  7. 7. Make sure that all personnel (contractors and engineers) are following the requirements of OSHA for safety and observing Association, Local, Regional and State requirements.
  8. 8. Review all site work with the CFP Team to make sure Contractors are following their scope of work as per their contract.
  9. 9. CFP Field Inspections - Fill out punch list forms
  10. 10. Close out project to green light final payments

Past Projects

Developer: Dayco Group                                                                                                                 Contractor: Self Performed Project Name: Hamilton Point Description: 163-Unit, 2-story single family home community Location: Mayslanding, New Jersey Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 20 months Amount: $16.3 Million Architect: In-House =================================================================================== Developer: Dayco Group Contractor: Self Performed Project Name: Misty Pines Estates Description: 210-Unit, 2-story single family home community Location: Mayslanding, New Jersey Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 24 months Amount: $10 Million Architect: In-House ================================================================================== Developer: Dayco Group and Lowell Homes Contractor: Self Performed Project Name: Misty Bay Description: 112-Unit, 2-story townhouse community at Silver Lakes Location: Pembroke Pines, Florida Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 14 months Amount: $13 Million Architect: In-House ============================================================================== Developer: Dayco Group and Lowell Homes Contractor: Self Performed Project Name: Misty Harbor Description: 229-Unit, 2-story townhouse community at Silver Lakes Location: Pembroke Pines, Florida Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 22 months Amount: $20 Million Architect: In-House ================================================================================== Developer: Dayco Group & GE Capital Contractor: Self Performed Project Name: Poinciana Lakes Description: 210-Unit, 3-story, Class A, apartment community Location: Davie, Florida Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 20 months Amount: $16.3 Million Architect: Eddie Frances & Associates ================================================================================== Developer: Dayco Group Contractor: Self Performed Project Name: Spraddle Creek Estates Description: 14-Unit, custom estates community Location: Vail, Colorado Responsibilities: Budgeting, Scheduling, Contracting, Value Engineering, Quality Control Duration: 20 months Amount: $30 Million Architect: Zehren & Associates and No Name Architects ================================================================================== Developer: Dayco Group & Simon Family Contractor: Self Performed Project Name: Millennium Description: 33- story, 112-Unit luxury, oceanfront condominium & parking Location: Sunny Isles Beach, Florida Responsibilities: Site Selection, Permitting, Budgeting, Scheduling, Contracting, V/E, Quality Control Duration: 20 months Amount: $45 Million Architect: Brito-Cohen & Associates ================================================================================== Developer: VAILCO Group Contractor: Self Performed Project Name: Willowstone Homes Description: 21-Unit, 2-story single family homes Location: Gypsum, Colorado Responsibilities: Site Selection, Budgeting, Scheduling, Contracting, V/E, Q/C, P/L, Sales Duration: 14 months Amount: $5 Million Architect: In-House ================================================================================== Developer: VAILCO Group Contractor: Self Performed Project Name: Silver Sage Description: 20-Unit, 3-story garden-style residential condominium for employee housing Location: Grandby, Colorado                 Responsibilities: Site Selection, Budgeting, Scheduling, Contracting, V/E, Q/C, P/L, Sales Duration: 4 months Amount: $3 Million Architect: In-House ================================================================================== Developer: VAILCO Group Contractor: Self Performed Project Name: Quail Run Description: 72-Unit, 2-story townhouse community Location: Gypsum, Colorado Responsibilities: Site Selection, Budgeting, Scheduling, Contracting, V/E, Q/C, P/L, Sales Duration: 18 months Amount: $8 Million Architect: In-House ================================================================================== Developer: High Point Group Contractor: Self Performed Project Name: 45 Hendricks Description: 5- story, 14-Unit, luxury waterfront residential condominium with parking & marina Location: Fort Lauderdale, Florida Responsibilities: Site Selection, Budgeting, Scheduling, Contracting, V/E, Q/C, P/L, Sales & Marketing Duration: 18 months Amount: $16 Million Architect: Albaisa – Doval & Associates ================================================================================== Developer: High Point Group Contractor: Self Performed Project Name: Porto Venezia Description: 5-story, 10-Unit, luxury waterfront residential condominium with parking & marina Location: Fort Lauderdale, Florida Responsibilities: Site Selection, Budgeting, Scheduling, Contracting, V/E, Q/C, P/L, Sales & Marketing Duration: 18 months Amount: $16 Million Architect: Diaz & Associates ================================================================================== Developer: Dayco Group Contractor: Coastal Construction Project Name: 100 Andalusia Description: 24-story, 99-Unit, residential condominium & parking Location: Coral Gables, Florida Responsibilities: Site & Team Selection, Conceptualization and Value Engineering Duration: 18 months Amount: $37.5 Million Architect: Nichols Brosch Wurst Wolfe & Associates ================================================================================== Developer: Dayco Group Contractor: Austin Construction Project Name: 55 Merrick Description: 167-Unit, mix-use (residential, office & commercial) condominium building & parking Location: Coral Gables, Florida Responsibilities: Site & Team Selection, Conceptualization and Value Engineering Duration: 20 months Amount: $84 Million Architect: Fullerton Group Architects =================================================================================== Developer: Dayco Group Contractor: Austin Construction Project Name: 1600 Ponce Description: 13-story office condominium, retail & parking Location: Coral Gables, Florida Responsibilities: Site & Team Selection, Conceptualization and Value Engineering Duration: 18 months Amount: $33 Million Architect: Fullerton Group Architects =================================================================================== Developer: Dayco Group Contractor: Milton Construction                                               Project Name: 1300 Ponce Description: 13-story, 125-Unit, luxury residential condominium, retail & parking Location: Coral Gables, Florida Responsibilities: Site & Team Selection, Conceptualization and Value Engineering Duration: 20 months Amount: $66 Million Architect: Fullerton Group Architects ================================================================================== Developer: Dayco Group Contractor: Plaza Construction Project Name: Town Center One Description: 24-story, Class A office condominium, retail & parking Location: Miami, Florida Responsibilities: Site & Team Selection, Conceptualization and Value Engineering Duration: 20 months Amount: $100 Million Architect: Nichols Brosch Wurst Wolfe & Associates ================================================================================== Developer: Dayco Group Contractor: Craft Construction Project Name: The Suites at University Description: 15-story, 896-Bed student housing facility, retail & parking Location: Miami, Florida Responsibilities: Site & Team Selection, Budgeting, Scheduling, Contracting, Value Engineering, P/L Duration: 18 months Amount: $63 Million Architect: Fandino & Associates ==================================================================================